Businesses of all sizes are feeling the heat as new regulations around data protection come into force. The General Data Protection Regulation (GDPR) is designed for the purpose to give individuals and companies more control over their data, but for many companies, it represents a significant compliance challenge. Here we explore how document scanning can help organizations to achieve and maintain GDPR compliance.
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What is GDPR?
The General Data Protection Regulation (GDPR) is a new EU data protection law that came into effect on May 25th, 2018. The GDPR is an alternative to the 1995 European Union Data Protection Directive. It strengthens EU data protection rules and regulations by providing individuals with more control over their personal information and establishing new rights for individuals. The GDPR applies to all companies that process the personal data of EU citizens, regardless of where the company is located. Companies that are in violation of the GDPR are fined up to 4% of their annual global revenue or €20 million.
The GDPR requires companies to get explicit consent from individuals before they are allowed to collect, use, or share their personal data. Companies are also obliged to provide individuals with clear and concise information about all their rights that come under the GDPR and make sure that individuals can easily exercise their rights. In addition, the GDPR imposes strict new rules on how companies must protect the personal data of individuals. Finally, the GDPR gives individuals the full-fledged right to file a complaint with the supervisory authority if they believe their rights have been violated.
Compliance with the GDPR is mandatory for all companies that process different kinds of personal data. Violations of the GDPR can result in severe fines. As a result, it is important for companies to understand the requirements of the GDPR and take steps to fully ensure compliance.
Organize And Control Your Paper Records
One way to comply with the GDPR is to ensure that you have an accurate and up-to-date record of all the personal data you hold. This can be achieved by scanning your paper records and converting them into digital format. Document scanning will help you to organize and control your paper records, making it convenient to find the information you need and ensuring that only authorized personnel have access to it. In addition, scanned documents can be easily backed up and stored off-site, providing an additional level of protection in the event of a breach or disaster. By taking steps to scan and electronically store your paper records, you can help to ensure compliance with the GDPR and protect the personal data of your customers, employees, and other individuals.
Detailed Data Audit
Any business that processes the data of EU citizens is subject to GDPR, no matter where the company is based. This makes GDPR one of the most far-reaching and complex pieces of legislation in recent memory. Complying with GDPR involves a number of steps, but one of the most important is conducting a Detailed Data Audit. A Detailed Data Audit will help you to identify what personal data you are processing, where it came from, and how it is being used. This information is essential for ensuring that your data processing activities are compliant with GDPR. One way to collect this information is through document scanning. By scanning all of the documents that contain personal data, you can create a comprehensive database that will make it easier to track and manage your data processing activities. In addition, secure document scanning can help you to identify any gaps in your compliance efforts and make sure that you are taking all of the necessary steps to protect the personal data of your EU customers.
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Boost Your Security
In recent years, data protection and privacy have become major concerns for businesses around the world. The European Union’s General Data Protection Regulation (GDPR) is one of the most far-reaching and comprehensive pieces of legislation in this area, and compliance with its provisions is essential for companies that do business in the EU. One of the most crucial requirements of the GDPR is the need to ensure that personal data is collected, stored and processed in a secure manner. This is where professional document scanning can play an important role. By digitizing paper documents, businesses can ensure that they are securely stored and protected from unauthorized access. What’s more, document scanning can also help businesses to comply with GDPR requirements around the destruction of personal data. All scanned documents can be shredded or deleted in a secure manner, ensuring that they cannot be accessed by unauthorized individuals. In conclusion, document scanning can help businesses to boost their security and protect themselves from potential fines under GDPR.
Quick & Secure Access To Data
The GDPR and Data Protection compliance requires organizations to keep track of the personal data they hold, where it came from and who has access to it. Document scanning can help with this by providing quick and secure access to data. By digitizing documents, businesses can ensure that only authorized personnel have access to personal data. In addition, document scanning can help organizations to keep track of changes made to documents over time. This is important for GDPR compliance, as organizations are required to provide individuals with a record of their personal data if requested. Digitizing documents can help businesses to meet these requirements in a quick and efficient manner.
Reduce The Risk Of Data Breaches & Fines
In recent years, data protection and privacy have become major concerns for businesses around the world. The European Union’s General Data Protection Regulation (GDPR) is one of the most far-reaching and comprehensive pieces of legislation in this area, and compliance with its provisions is essential for companies that do business in the EU. One of the main rules of the GDPR is the need to ensure that personal data is collected, stored and processed in a secure manner. This is where secure document scanning can play an important role. By digitizing paper documents, businesses can ensure that they are securely stored and protected from unauthorized access. What’s more, document scanning can also help businesses to comply with GDPR requirements around the destruction of personal data.Â
Mapping The Life Cycle Of Data
Organizations must take GDPR and data protection compliance seriously. The way they can do this easily is by mapping the life cycle of their data. Document scanning can play a key role in this process. By digitizing paper documents, organizations can track where their data is coming from, how it’s being used, and where it’s going. This information can only then be used to create a GDPR-compliant data management plan. Document scanning can help organizations identify gaps in their data protection strategy and make necessary changes. In addition, by making data more accessible, document scanning can help organizations to meet GDPR requirements around data subject access requests. By digitizing their paper documents, organizations can ensure that they are compliant with GDPR and data protection regulations.
Supporting GDPR compliance with professional document scanning
Document scanning can help with GDPR and Data protection by reducing the risk of human error, automating workflows, and providing an auditable trail. By digitizing your documents, you can be sure that your data is stored securely and is only accessible to those who should have access to it. Want to learn more about how document scanning can help you comply with GDPR? Contact us today for a quote.
Secure document scanning
- Easier accessibility
- Fast file retrieval
- Increased security & compliance
- Easier & faster collaboration
- Better data recovery
- Increased agility
